Which app does what
| App | Covers | Best for |
|---|---|---|
| Zoho Expense | Employee claims, travel, per-diems, corporate cards, advances | Companies whose main leakage is staff spend |
| Zoho Procurement | Purchase requests, RFQs and bidding, supplier onboarding and portal, purchase orders, supplier scorecards | Companies buying regularly from many suppliers |
| Zoho Spend | Expense, travel, corporate cards, procurement and AP automation on one platform | Companies that want every rupee of spend under one set of controls |
All three post to Zoho Books; Zoho ERP also includes procurement and spend management for Indian mid-market companies.
What we set up
- Policies first: purchase policy, travel and expense policy and delegation of authority, drafted or updated with you.
- Purchase requests and approvals routed by value, department and budget.
- Sourcing: RFQ templates, quote comparison and award rules.
- Suppliers: onboarding via the supplier portal with tax and bank details verified, and scorecards for quality and delivery.
- Purchase orders and receipts linked, with two-way or three-way matching and tolerances.
- Expense claims: categories, limits, receipt rules, advances and corporate card reconciliation.
- Accounting: mapping to ledgers, GST and TDS treatment, and posting to Zoho Books.
Designed as one procure-to-pay process
Buying and paying break down at the hand-offs: a purchase approved in one place, goods received in another, the bill paid from a third. We design procure-to-pay end to end, with a RACI and approval limits, then configure the apps to follow it.
Frequently asked questions
What is the difference between Zoho Spend, Zoho Procurement and Zoho Expense?
Zoho Expense manages employee expense claims, travel and corporate cards. Zoho Procurement manages buying from suppliers: purchase requests, RFQs, supplier onboarding, purchase orders and supplier performance. Zoho Spend is Zoho's spend management platform that brings expense, travel, corporate cards, procurement and accounts-payable automation together.
Which one do we need?
If the main issue is employee claims and travel, Zoho Expense. If it is purchasing from suppliers with approvals and quotes, Zoho Procurement. If you want one controlled platform for all company spend, Zoho Spend. We recommend after mapping your procure-to-pay and expense processes.
Can Zoho enforce three-way match before paying suppliers?
Zoho Spend supports two-way and three-way invoice matching, and Zoho's purchase flow links purchase orders, receipts and bills. We configure matching and tolerances from your procure-to-pay design.
Do suppliers pay to use the Zoho Procurement supplier portal?
No. In Zoho Spend and Zoho Procurement, the supplier portal is free for suppliers to use. If you use a vendor portal through Zoho Books instead, whether it is available depends on the Zoho Books plan you choose.
Sources
General information only, not legal, tax or software licensing advice. Zoho features, editions and prices change, so confirm the current position with Zoho or with our team before you commit. See our disclaimer.
