What we configure
| Area | Setup |
|---|---|
| Employee records | Departments, designations, locations, reporting lines, documents |
| Attendance and leave | Shifts, holidays, leave types and accrual rules, approvals |
| Policies | Leave policy, attendance and shift rules, travel policy and approvals, published to employees in Zoho People |
| Salary structures | Earnings and deduction components, templates by grade |
| Statutory (India) | PF, ESI, professional tax by state, TDS declarations and proofs |
| Controls | Maker-checker on salary changes, payroll approval before release |
| Salary payment | Salaries paid through Zoho Payroll’s banking partners, so the approved payroll goes straight to payment without re-keying |
| Accounting | Payroll entries posted directly to Zoho Books, with cost centres |
| Statutory returns | Reports in Zoho Payroll that provide the data for quarterly eTDS returns and monthly PF returns |
Hire-to-retire, designed first
Payroll errors usually start upstream: a joining date entered late, a salary revision approved over email, an exit not communicated. We design the hire-to-retire process with HR and finance, write the SOPs and build the approvals into Zoho People and Payroll, so each change carries its approval and its effective date.
Want payroll run for you each month as well? ProLead also offers ongoing payroll processing as part of its outsourced accounting services.
Frequently asked questions
Does Zoho Payroll handle Indian statutory deductions?
Zoho Payroll's India edition supports statutory components including provident fund, employee state insurance, professional tax and income tax deducted at source. We configure them to your registrations and states, and test with a parallel payroll run.
Do we need both Zoho People and Zoho Payroll?
Payroll can run on its own. Adding People makes sense when you want attendance, leave, onboarding and employee self-service in one place, feeding payroll automatically.
Can salaries be paid directly from Zoho Payroll?
Yes. Zoho Payroll works with banking partners, so once payroll is approved the salary payments can be made through the bank without preparing a separate upload. We set up the approval step before release.
Do payroll entries flow to Zoho Books?
Yes. Each approved pay run posts its journal directly to Zoho Books, with salary, deductions and statutory liabilities in the right accounts and cost centres, so the books and payroll agree.
Does Zoho Payroll help with eTDS and PF returns?
Yes. Zoho Payroll has reports that give the data needed for quarterly eTDS returns on salaries and monthly PF returns, so the return preparer works from the same figures as the payroll.
How do you test payroll before go-live?
We run at least one parallel payroll, calculating the same month in Zoho Payroll and in your current method, and reconcile every difference before switching.
General information only, not legal, tax or software licensing advice. Zoho features, editions and prices change, so confirm the current position with Zoho or with our team before you commit. See our disclaimer.
