What to migrate
| Data | Migrate? |
|---|---|
| Customers, vendors, items | Yes, cleaned |
| Chart of accounts | Redesigned, then mapped |
| Open invoices and bills | Yes, at cut-off |
| Opening trial balance | Yes |
| Stock quantities and values | Yes, by item and location |
| Fixed asset register | Yes, asset by asset: gross value (original cost), accumulated depreciation and carrying value, with acquisition date, useful life and depreciation method, so depreciation continues correctly in Zoho |
| Provisions and accruals | Yes: outstanding expenses and provisions such as bonus, gratuity, leave encashment and doubtful debts, carried in with supporting schedules |
| Reserves and surplus | Yes: retained earnings and other reserves, agreed to the last audited or closed balance sheet |
| Closed historical transactions | Usually no |
Reconciliation checklist
- Trial balance in Zoho Books equals the old trial balance at cut-off.
- Customer-wise and vendor-wise ageing match.
- Stock by item and location matches in quantity and value.
- Bank balances match statements.
- Tax liabilities and input credits carried forward correctly.
- Fixed asset register agrees to the trial balance: gross block, accumulated depreciation and net carrying value.
- Provisions, accruals and reserves agree to their supporting schedules.
We run migrations as part of every implementation. Moving from Tally? Read how to migrate from Tally to Zoho Books. See also data migration.
Frequently asked questions
Should we migrate old transactions?
Usually not. Migrate open items and balances, and keep the old system or an export for history.
Can we run both systems in parallel?
For a short period, for payroll or complex areas, yes. Running full parallel books for months doubles the work; a clean cut-off with reconciliation is better.
General information only, not legal, tax or software licensing advice. Zoho features, editions and prices change, so confirm the current position with Zoho or with our team before you commit. See our disclaimer.
